Do You Have An Effective Disaster Recovery Plan?

One of the most significant, if not the most significant function within any secure business is that of risk management. Risk Management equates to having a set of policies and procedures in place that are designed to mitigate losses caused by a myriad of circumstances including natural disasters (floods, tornados, hurricanes, etc.).

It is incumbent on business owners and management to be prepared for the threats from the fore-mentioned types of disasters. Risk management and Disaster planning, in general, is concerned with minimizing the impact on the company’s operations and IT functionality caused by disaster.

As Search Disaster Recovery notes, a disaster can be anything that puts an organization's operations at risk, from a cyberattack to equipment failures to natural disasters. The goal of Disaster Recovery is for a business to continue operating as close to normal as possible. The disaster recovery process includes planning and testing, and may involve a separate physical site for restoring operations. For Accounting services and Financila plan read here  Accounting Services Arizona

In addition, a disaster recovery plan provides a structured approach for responding to unplanned incidents that threaten a company's IT infrastructure, including hardware and software, networks, procedures and people. The plan provides step-by-step disaster recovery strategies for recovering disrupted systems and networks to minimize negative impacts to company operations. A risk assessment identifies potential threats to the IT infrastructure; the DR plan outlines how to recover the elements that are most important to the company.

As this disaster recovery report observes, an IT Disaster Recovery Plan (DRP) is created to ensure a business and more specifically their technology department can recover quickly and efficiently should they lose their data centre or have a major IT software or hardware failure. Prior to developing an IT DR plan it is critical that a Risk Assessment and Business Impact Analysis is carried out. These two prior phases will clearly highlight where a potential disastrous event may occur and also establish important factors such as the time frame and recovery order in which the business needs to re-establish their systems.

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According to Yatsish Mishra: “Ninety four percent of businesses that suffer a large data loss go out of business within 2 years”

As this disaster recovery report further observes:

Preparing for a disaster requires a comprehensive approach that encompasses hardware and software, networking equipment, power, connectivity and testing that ensures DR is achievable within targets. While implementing a thorough DR plan isn't a small task, the potential benefits are significant.

Not the following elements to an effective disaster recovery plan published by CIO:

1. Let employees know where to go in case of emergency – and have a backup worksite. “Many firms think that the DR plan is just for their technology systems, but they fail to realize that people (i.e., their employees) also need to have a plan in place,” says Ahsun Saleem, president, Simplegrid Technology. “Have an alternate site in mind if your primary office is not available. Ensure that your staff knows where to go, where to sit and how to access the systems from that site. Provide a map to the alternate site and make sure you have seating assignments there.”

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2. Make sure your service-level agreements (SLAs) include disasters/emergencies. “If you have outsourced your technology to an outsourced IT firm, or store your systems in a data center/co-location facility, make sure you have a binding agreement with them that defines their level of service in the event of a disaster,” says Saleem. “This [will help] ensure that they start working on resolving your problem within [a specified time]. Some agreements can even discuss the timeframe in getting systems back up.”

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Asset-Based Financing – Basics

For companies experiencing temporary cash shortages, asset-based financing may be an alternative that makes sense as a viable way of meeting its cash shortfalls. With this method of financing, a cash-strapped business can use the assets that they have to overcome its cash flow shortages.

As noted by FinWeb, there are two primary means of asset-based financing, as follows:

1) asset-based loans

2) factoring.

As FinWeb explains, to obtain an asset-based loan, a business must apply for a secure loan from a lending institution, collateralized by pledging one or more assets. Asset-based loans are used generally by companies with somewhat spotty credit. As such, the fees and interest rates for these loans will typically be higher than market prices. Accounts receivable and business inventory are the most common assets used as collateral, but any asset might be accepted by the lender.

 Secondly, there is a method of asset-based funding known as factoring. It is often used by rapidly-growing companies in need of immediate cash. Using this process, the business will actually sell its accounts receivable to a factoring company for cash (as opposed to pledging them as collateral for an asset-based loan). For newer invoices, the company could receive up to eighty percent of their value up front. The factoring company assumes all credit risk for the outstanding accounts.

The principal disadvantage of asset-based financing is its expense. Using assets to bolster cash flow increases a business's cost of funds, thereby significantly affecting its bottom line: the profits.

REVOLVING LINES OF CREDIT (REVOLVERS)

As noted by the Journal of Accountancy, a revolver is a line of credit established by the lender for a maximum amount. The line of credit typically is secured by the company’s receivables and inventory. It is designed to maximize the availability of working capital from the company’s current asset base. The borrower grants a security interest in its receivables and inventory to the lender as collateral to secure the loan. In most cases, lenders require personal guarantees from the company’s owners.

The security interest creates a borrowing base for the loan. As receivables are collected, the money is used to pay down the loan balance. When the borrower needs additional financing, another advance is requested. The borrowing base consists of the assets that are available to collateralize a revolver. It generally consists of eligible receivables and eligible inventory.

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Do You Have An Interest In Exporting?

Small businesses looking to increase sales and profit, reduce dependence on the domestic market and stabilize seasonal fluctuations should consider exporting. Consider these facts: 

• Nearly 96 percent of consumers live outside the U.S.
• Two-thirds of the world’s purchasing power is in foreign countries.

Today, as noted by Export.gov, it’s easier than ever for a company like yours, regardless of size, to sell goods and services across the globe. Small and medium-sized companies in the United States are exporting more than ever before.

In 2013, for example, more than 300,000 small and medium-sized U.S. companies exported to at least one international market—nearly 28 percent more than in 2005. The value of goods and services exports was an impressive $2.28 trillion, nearly a 25 percent increase since 2010. And 2014 topped the previous year, with exports valued at $2.34 trillion.

The following list is of sales channels are available to global trading partners active in the export process,

Sales channels can include:

• Direct to end-user
• Distributors in country
• Supplier to the U.S. government in a foreign country
• Your e-commerce website
• A third-party e-commerce platform where you handle fulfillment
• A third-party e-commerce where they handle fulfillment
• Supplier to a large U.S. company with international sale
• Franchise your business. 

You are not limited to one of these channels. As it is also noted in the Export.gov study, today’s global trading system is ideal for the smaller company employing more than one marketing and sales channel to sell into multiple overseas markets. But most U.S. exporters currently sell to one country market—Canada, for example. And the smaller the company, the less likely it is to export to more than one country. For example, 60 percent of all exporters with fewer than 19 employees sold to one country market in 2005.

Tips For Potential And New Exporters

In a recent report from Shipping Solutions, these seven tips will provide helpful guidance for businesses new to exporting:

Tip #1 – Make a Commitment

Businesses new to exporting can expect to face numerous challenges such as redesigning packaging or establishing a new distribution channel. 

Tip #2 – Do Your Research

To be successful overseas, do some research on potential markets. Which countries have the lowest duties? Write an international marketing plan, which addresses a range of potential issues such as unique labeling requirements.

Tip #3 – Focus Your Efforts

For example, first-time exporters in Minnesota often target Canada as the first international market to enter. The proximity of Canada and the benefits of the reduced North American Free Trade Agreement (NAFTA) tariffs are advantageous for new Minnesota exporters ramping up on their export knowledge.

Tip #4 – Set Aside Resources

Entering new markets requires resources—primarily time and money. Companies in the best position to export already have an established track record of domestic growth and a steady revenue stream. For many companies, gearing up a business to export means having to reallocate resources from domestic business opportunities.

Tip #5 – Increase Your Company’s Export Knowledge

Look for opportunities to develop and expand the export knowledge of your staff. Work toward credentials to ensure you develop a baseline of skills. For exporting companies, encourage staff to attain the Certified Global Business Professional credential. 

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